Wild Fork’s Terms and Conditions of Business

1. Booking Deposit

To secure your date, we require a deposit based on your event type:

  • Weddings & Private Events: 25% of the estimated total cost.

  • Corporate Events: 50% of the estimated total cost.

All quotes and invoices are subject to VAT at the current rate.

2. Changing Your Event Date

If you need to change your event date, we will do our best to accommodate your new date subject to our availability. However, we cannot guarantee availability for rescheduled dates.

3. Final Guest Numbers & Payment Schedule

To ensure smooth preparation and staffing, we require final guest numbers and dietary requirements ahead of time:

  • Weddings: Final guest numbers and dietary details are due 6 weeks before the event. Your final balance invoice will be issued 4 weeks before the event date.

  • Smaller & Corporate Events: Final guest numbers and dietary details are due 2 weeks before the event. Your final balance invoice will be issued 2 weeks before the event (or immediately after the event for approved corporate accounts).

Your final balance is calculated using your confirmed guest numbers, minus your initial deposit.

4. Breakages & Damages Deposit

A standard £300 deposit is added to your final balance invoice to cover any potential breakages, loss, or damages on the day. This will be refunded in full after the event once our suppliers confirm all hire items have been returned intact.

5. Reductions in Guest Numbers

Our event pricing depends on economies of scale. If your adult guest count decreases by 10% or more between booking and final payment, we reserve the right to adjust per-person pricing to cover fixed costs.

6. Late Guest Cancellations

We order ingredients, arrange staffing, and prepare event schedules well in advance. Because these costs are committed early, we cannot offer refunds for reductions in guest numbers made within:

  • 4 weeks of a wedding or private event.

  • 2 weeks of a corporate event.

7. Menu Changes

Due to fresh ingredient sourcing and prep schedules, menu changes requested within 72 hours of your event cannot be guaranteed, though we will always try our best to accommodate last-minute requests.

8. Equipment & Linen Hire

Crockery and linen quotes are calculated assuming standard seating layouts (typically 10 guests per table). Any additional linen or equipment required for non-standard setups will be added to your balance invoice.

9. Pop-Up Bar Service

Because our event bars are pop-up setups, drink menus and specific brand availability may vary throughout the event duration based on supply and space.

10. Staffing & Shift Durations

Staffing is included for up to 9 hours per event. Any extra hours required on the day will be charged at £20 per hour per team member, which will be deducted from your damages deposit or invoiced separately.

11. Menu Tastings

We offer a complimentary tasting for larger weddings and private parties to help tailor your menu and details.

  • Up to 6 additional guests may join at £50 + VAT per person.

  • Further tastings can be arranged upon request and will be quoted based on chef time and ingredient costs.

12. Pricing & Cost Adjustments

Quotes provided in brochures or emails are valid for 3 months from the date issued.

  • If project requirements change significantly after booking, we reserve the right to update our quote.

  • Inflation Protection: If ingredient costs increase by more than 10% due to market inflation between your booking date and 60 days prior to your event, we reserve the right to make minor adjustments to per-head pricing or propose menu substitutions with your approval.

13. Cancellation Policy

If you need to cancel your booking, please notify us in writing. The following cancellation charges apply based on notice given:

  • More than 8 weeks before the event: Loss of the initial deposit (25% or 50%).

  • Between 8 weeks and 2 weeks before the event: 50% of the total estimated event cost.

  • Less than 2 weeks before the event: 100% of the total estimated event cost.

14. Dietary Requirements & Allergens

Our kitchen handles a wide range of ingredients, including nuts, gluten, dairy, and other common allergens. While we take strict precautions against cross-contamination, we cannot guarantee that any menu item is 100% allergen-free. Guests with severe allergies should take this into consideration. Full ingredient lists are available upon request.

15. Venue Utilities & Essentials

Unless explicitly agreed that Wild Fork will supply them, the client or venue is responsible for providing essential utilities, including:

  • Potable running water

  • Safe electrical supply

  • Adequate area lighting

  • Covered, weather-proof preparation space

Specific site needs will be detailed and agreed upon in your catering plan.